Sample Letter #1
I am responding to your advertisement in the Doe Post inviting applications for a position in chemical engineering. I am currently a research chemist for Johnson Chemical Corporation where I enjoy my work, but I would prefer participating in your research program on new plastics.
I have worked on a number of projects dealing with different polymerization processes and am involved in researching aeronautical applications of polyethylene products. My interest in plastics began at Doe University, where I wrote my graduate thesis on early uses of polyethylene.
I am enclosing my resume and look forward to an opportunity for a personal interview.
Sample Letter #2
Last week I spoke with Jane Doe about the clinical director position at your facility. We both agreed that the job matches perfectly with my goals and qualifications.
I spent six years as clinical coordinator in charge of two 26-bed units at the Springfield facility. In that position I developed two new programs that are now widely used in clinical treatment.
My postgraduate fellowship in clinical research at Springfield University has prepared me to manage the experimental units at the main clinic. The attached resume will provide more details about my experience and education.
I am eager to meet with you to discuss how my qualifications could meet your needs.
Sample Letter #3
I am writing to you in response to your Internet advertisement requesting applicants for the position of Technical Writer in Springfield University's archaeology laboratory. I hold bachelor's degrees in archaeology and English and have three seasons' experience in excavation and lab work, including data entry, artifact cataloging, and preparations for the various methods of artifact dating. In addition, I wrote the chapter detailing survey methods for Dr. John Doe's "Final Report on the Centerville Field School Project." This work involved transcribing the field notes onto Laboratory of Anthropology forms, mapping and recording sites by section, township, and province, as well as creating a narrative description of the project's survey methods.
The years spent in the English department have prepared me for the challenges of writing for a variety of readers, and much of my creative writing has been published. Also, under the guidance of Dr. Doe I have directed my efforts within archaeology toward writing. Archaeology needs writers to make it interesting, especially in this time of budget cuts and battles over land use.
I believe I would qualify as "proficient" in the use of most of the popular spreadsheet programs and other relevant computer applications. I have spent several months entering data and crunching numbers in the service of archaeology.
Please see the attached resume for further details of my qualifications. I will gladly provide references at your request. I can be reached at 555-5555. I look forward to meeting you in person and discussing my suitability for this position.
Sample Letter #4
I am applying for the teaching position you advertised in The Springfield Herald. As you will notice from my enclosed resume, I have several years' experience as an English teacher and I recently earned my MA degree from Springfield University. During my graduate work I was particularly interested in adult education and did my thesis research in this area.
During my years of teaching ESL part-time, I have developed instructional materials designed to teach English as a second language to adults. I have also developed exceptional communication, and problem-solving skills, as well as computer literacy and a short learning curve with excellent retention, I also have effective interpersonal skills that give me leadership abilities as well as enable me to work either independently or with a team. At this time I am seeking a full-time teaching position. I am confident that my qualifications and experience will benefit your organization and would appreciate the opportunity to schedule an interview with you at your convenience. I may be reached at 555-5555. Enclosed is my current resume.
Thank you for your consideration. I look forward to hearing from you soon.
Sample Letter #5
In response to your advertisement in the Springfield Herald, I wish to apply for the post of Office Manager. Prior to the death of my husband last year, we ran a successful carpet cleaning business for 22 years. I ran the office, supervising two office workers and a cleaning staff of 12.
Although my associate degree in accounting was acquired more than 20 years ago, I have built extensively on the skills I learned at school, including taking formal classes, several of them related to computer literacy. These are described in more detail in the attached resume.
I can offer your company a strong work ethic, a wealth of experience, and a willingness to learn. I would be pleased to discuss the position and my qualifications further when you have had a chance to review my resume. You can reach me at 555-5555.
Sample Letter #6
Please consider me to work with you as a health/fitness specialist to support the development and delivery of corporate health and wellness programs. I am excited about the opportunity. I believe I would be a good fit for the R&M Health and Fitness position because of my past experience in corporate health and wellness programs and my BS degree in health. My additional abilities include:
* skills in teaching group exercise classes and step instruction developed as an instructor at ABC Fitness.
* skilled in overseeing daily operations, planning, promotion and evaluation of all health promotion programs as a result of my work at XYZ Fitness.
* certification in CPR and First Aid since 2005.
* excellent organization skills developed as a fitness specialist at ABC Fitness.
* expertise in the use of computer programs acquired during my research assistantship at NC State.
* a positive attitude in all fitness endeavors leading to strong interpersonal communication skills developed during my internship and following work at Total Fitness in 2004-2005.
I am sending you my resume as a MS Word attachment. I will be happy to send any additional information you may require.
I look forward to hearing from you and hopefully working with you soon.
Sample Letter #7
I am writing to apply for the position of Administrative Assistant that was recently advertised in the Times News. If you review my credentials, I am sure you will see that I can make a meaningful contribution to your organization. I am a dedicated professional who thrives in a fast-paced environment, and I am adept at handling multiple responsibilities. Because I am a self-motivated individual, I work not only until the job is done, but until the job is done right.
Because of the education, skills, and experience I possess, I am well-equipped to meet the demands and challenges of this position head on. The company's success is my success, and I am ready to work hard to help your business expand and become more profitable. With my arsenal of qualifications, I am confident that I would perform very well in this position and become a real asset to your company. In return, this position offers me the challenges and responsibilities I have been seeking. I believe it is a win-win situation for both of us.
I would like to meet you in person to discuss my capabilities and how they coincide with the duties of this position. I can be reached by phone at 555-5555 or by e-mail at Jane@Doe.com. Please contact me at your convenience, so that we can arrange an interview at a mutually agreeable time.
Thank you for considering my application. I look forward to hearing from you soon.
Sample Letter #8
After discovering your employment listing in the (Name of Newspaper), I am writing today to submit my resume in application for the position of (Name of Position).
As my resume demonstrates, through my educational and work experiences, I have developed deep and diverse abilities, that enable me to perform as a strong and flexible (Name of Position) for your company. The extent of my understanding and talents surpasses the descriptions listed on my resume, however, and so I would appreciate the opportunity to speak with you personally about how I could offer unique and quality contributions to your company.
Please contact me at your earliest convenience to set up an interview. Because I am fascinated by the offerings of your company and excited about the possibility of working for (Name of Company), I will gladly adjust my schedule to allow for the opportunity to speak with you, either over the phone or in person. I appreciate your time and care in considering my application.
Sample Letter #9
I am writing today in response to your employment listing in the (Name of Newspaper). While visiting (Name of Company)'s Web site to learn more about the purpose and direction of the company, I discovered exciting information about the company's history and objectives, and information that strengthens my conviction that my education and work experiences make me a perfect fit for both the position of (Name of Position) and to the overall purpose and atmosphere of your operation.
In the hope that you will personally review my experiences and qualifications, I have included my resume with this letter. I would also appreciate an opportunity to learn more about the position and to discuss my abilities in greater detail. Please contact me at any time to set up an interview, either in person or over the phone. I am very interested in your company and excited about the possibility of working as (Name of Position), and so I will gladly adjust my schedule to accommodate your needs. Thank you very much for your time and consideration. I look forward to hearing from you.
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How to Write an Email Response to a Job Posting
By Laura Schneider
Updated October 28, 2017
You found a fantastic job listing for which you're perfectly qualified, but you're having difficulty writing an effective email response to accompany your resume. This response acts as a cover letter that will confirm your interest and qualifications for the job.
In this cover letter, you'll need to "sell yourself" and tell the prospective employer why you're the right person for the job in as few paragraphs as possible.
Template Cover Letters
When applying to various positions you can use a template cover letter, such as the example below, but you should customize each letter to fit the job description for which you're applying.
For example, if you're applying for a senior software engineer position, you'll want to include your work history and illustrate how you've climbed the corporate ladder to achieve a senior level position. But if you're applying for a mid-level software engineer position, you may not want to seem as if you're overqualified for the job so that you may focus more on your skill set than your hierarchy of job positions.
Use the template below as an example of how to write a cover letter, including details about your own skill set, work experience, and salary history.
Cover Letter Example
With a background that includes seven years of C++ programming in a high-volume transaction environment, I'm very interested in the Senior Software Engineer position opening at your company (Best to put company name here).
I have a passion for coding and produce high-quality code, of which I am very proud.
Most recently, my experience has been in the financial services industry, producing systems to assist Financial Services Corp. clients in maneuvering the tricky world of retirement planning and portfolio allocation. I am confident that my experience would be an asset to your organization.
I would like to schedule a time to discuss my qualifications and see how they fit with your needs for a Senior Software Engineer. Please do not hesitate to contact me to arrange a time. I am available by phone at (111) 222-3333 or via email at email@example.com.
Attached is my resume for your review. I look forward to your response.
As requested, my salary history is:
Financial Services Corp: starting salary $80,000 current salary: $97,000+ bonuses
XYZ Software: starting salary $60,000 ending salary: $72,000
After a week passes, it's wise to follow up with a prospective employer about the cover letter and resume sent to reaffirm your interest in the position. You can forward a copy of your original email and send a short and simple letter. Here's an example:
I would like to follow up with you about a resume and cover letter sent to you last week for the Senior Software Engineer position. I'm very interested in the position and available for an interview at your convenience.
(Put contact information here)